There are several types of visitors to the Department of Urban Planning:

Visiting Scholars

We often host visitors who are senior scholars and/or distinguished visitors who (1) hold a doctoral degree or the foreign equivalent and (2) an appointment comparable to that of a UCLA faculty member, and (3) are in most cases on temporary leave from their universities or research centers.

Visiting Scholars are in residence for relatively short periods of time, usually no longer than a year. They usually conduct research conceived and funded prior to coming to UCLA. Ordinarily, visiting scholars are self-supported; that is they have funding from their home universities or from outside grant or funding agencies.

Although Visiting Scholars are largely independent and autonomous, these visits are viewed as a collaborative experience with UCLA faculty members, and such collaborations are in all cases established prior to their arrival at UCLA.
Ordinarily, visiting scholars are self-supported, or have adequate support funds from sources outside the University and are considered peers of the faculty, unlike postdoctoral scholars who enroll with the Graduate Division for an approved postdoctoral research and training objective under faculty supervision.

Fees
The Department of Urban Planning charges a fee for all visitors:
Full Year (12 months): $10,000
Per 3 month term (winter, spring, summer, fall) $3,000
Per month (30 days): $1,500
Per week (7 days): $500
Minimum fee: $1,000
This fee covers costs currently charged by the university to process visa applications and Bruin Card applications as well as supporting visiting scholars with their research/study program while at UCLA (via computing and other services), administration of the program and improvements to facilities and equipment.
Visitors are provided with a shared office space when available.

How to apply
• To apply for appointment as a Visiting Scholar, please send the following materials via e-mail (as attachments, in either *.pdf or *.doc formats) to Robin McCallum, Manager of the Department.
• A cover letter of no more than two pages describing (1) your background and qualifications, (2) your reasons for wanting to visit UCLA, (3) the program
of study you intend to pursue while at UCLA, (4) the Urban Planning faculty member who has agreed to serve as your sponsor, and (5) your expected
means of support during your visit.
• Academic curriculum vitae

There is no deadline for applications, though you should allow at least one month for your application to be considered, and at least two additional months to process your appointment should you be invited to visit UCLA.

International visitors should apply at least six months in advance in order to allow time for visa processing.

Please note that effective 1/5/2015,any DS-2019 form issued will require the student or scholar beginning a new J-1 program to demonstrate English language proficiency in one of three ways: 1.) A recognized English language test; or 2.) Signed documentation from an academic institution or English language school; or 3.) A documented interview conducted by the faculty supervisor either in-person or by videoconferencing, or by telephone if videoconferencing is not a viable option. Invitation to visit the Department of Urban Planning is solely at the discretion of your sponsoring faculty member(s) and the Chair of the Department of Urban Planning. To identify an appropriate faculty member to serve as your sponsor, you may wish to access the department of Urban Planning faculty research listings and contact information and the UCLA Faculty Research Interests database Should both a sponsoring faculty member and the Urban Planning Chair recommend your appointment, you will be issued a letter of invitation for a specific term or terms.

Visiting Graduate Researchers

A scholar who is currently enrolled in a degree program at his/her home institution and wishes to visit UCLA to pursue independent research, usually in preparation of the doctoral dissertation, or to participate in a prescribed course of study such as a mentored or independent research project or master’s research collaboration with a faculty member, may request Departmental sponsorship as a Visiting Graduate Researcher. Such visits may range from three weeks to 12 months. The maximum stay is 24 months.

How to Apply
• Please send the following materials via e-mail (as attachments, in either *.pdf or *.doc formats) to Robin McCallum, Manager of the Department.
• A cover letter of no more than two pages describing (1) your background and qualifications, (2) your reasons for wanting to visit UCLA, (3) the program of study you intend to pursue while at UCLA, (4) the Urban Planning faculty member who has agreed to serve as your sponsor, and (5) your expected
means of support during your visit.
• An academic curriculum vitae.

Should both a sponsoring faculty member and the Urban Planning Chair recommend your appointment, the Department of Urban Planning will issue a letter of invitation for a specific term or terms and the department will submit an on-line VGR Request Form.
You will then receive an e-mail inviting you to apply to the Graduate Division for VGR status.
You will be asked to complete an on-line VGR application and submit your curriculum vitae and transcript providing proof of current registration at your home institution. You will also receive instructions on how to pay non-refundable fees.
For international visitors, after the Graduate Division provides provisional approval of your application, the department will work with you to submit the DS 2019 Request Form for Certificate of Eligibility for J-1 visa status.
*Please note that effective 1/5/2015,any DS-2019 form issued will require the student or scholar beginning a new J-1 program to demonstrate English language proficiency in one of three ways: 1.) A recognized English language test; or 2.) Signed documentation from an academic institution or English language school; or 3.) A documented interview conducted by the faculty supervisor either in-person or by videoconferencing, or by telephone if videoconferencing is not a viable option.
In order to insure adequate time for review, it is recommended that you submit your request for departmental placement 4 to 6 months in advance of the first academic quarter you plan to study at UCLA.

Fees
The Department of Urban Planning charges a Visiting Graduate Researcher fee. UCLA Graduate Division charges separate fees. Total combined fees will be $3,000 per quarter. (For example an international visitor would pay the Graduate Division fee of $1472.88 for the first quarter plus the Urban Planning fee of $1,527.12 for the first quarter. For each additional quarter the Graduate Division Fee would be $955.38 and the Urban Planning fee would be $2,044.62) The Departmental fees and the UCLA fees must be paid separately. These fees cover costs currently charged by the university to process visa applications and Bruin Card applications as well as faculty and staff time in facilitating and advising visiting researchers with their research/study program
while at UCLA, administration of the departmental Visiting

Non-Degree-Objective (NDO) Students

The Dean of the Graduate Division or his or her designated representative may grant admission on rare occasions to applicants who meet the entrance requirements imposed by the Graduate Council, and who seek to undertake coursework acceptable in graduate standing without a graduate degree objective (e.g., students making up subject deficiencies for entrance into medical school; teachers with master’s degrees or higher needing a term or two of refresher study for sabbatical leave; and foreign students on a year’s exchange). Visiting students who are interested obtaining academic credit for UCLA coursework should apply for non-degree objective status (NDO) through the UCLA Graduate Admissions Office.

When applying, graduate or Ph.D. students need to submit a statement of purpose, a letter of recommendation from their home institution, and a Curriculum Vitae/Resume along with other documents to support their request for a visa. In order to ensure adequate time for review, it is recommended that students submit an online request for departmental placement four to six months in advance of the first academic quarter they plan to study at UCLA. For more information, please visit the International Student section of the IEO Web site.

Fees:
Those admitted to NDO status are expected to pay the same fees and tuition as regular students.

Postdoctoral Scholars

Postdoctoral scholars (1) hold a doctoral degree or the foreign equivalent. Unlike Visiting Scholars, Postdoctoral Scholars enroll with the UCLA Graduate Division for an approved research and training program under faculty supervision. Postdoctoral scholars normally apply in response to a formal position announcement, though in some cases the postdoctoral position may be established independently with an individual faculty member.

Postdoctoral scholars in the Department of Urban Planning are relatively rare, as they usually require funding from a research project housed at UCLA, and the funding from these projects is most often reserved for UCLA graduate students. Most postoctoral positions in the School of Public Affairs are sponsored by research centers, not by academic departments.

International Professionals Programs

The UCLA Department of Urban Planning has developed research exchange agreements with several international entities.
China Academy of Urban Planning and Design (CAUPD) and ChengDu Institute of Planning and Design (CDIPD)
The Department of Urban Planning annually hosts six to 12 managers and senior staff from CAUPD and CDIPD, two of China’s leading urban planning agencies. The Professionals must hold the equivalent of a Bachelor’s degree in Urban Planning or a related field, have at least two years of professional planning experience, and be fluent in English.

The CAUPD and CDIPD pay UCLA U.S. $10,000 per Professional to cover the academic costs of the visit.

The period of exchange will normally not exceed three quarters or two semesters during the academic year (summer not included), and shall not be for purposes of obtaining a UCLA degree. While at UCLA, each Professional is expected to take a full academic course load. Each Professional is permitted to attend and complete the requirements for two Urban Planning courses per academic term. Additional courses at UCLA may be audited with the permission of the instructors.

Each Professional is assigned a faculty advisor with whom he or she can meet during regular office hours. The professional will participate in a weekly one-hour seminar supervised by Urban Planning faculty members to discuss comparative China/U.S/International urban and regional planning issues in general. Visitors are provided with a shared office space.

The Department of Urban Planning send three to five students to intern during the summer in a CAUPD office or in the CDIPD office. Students receive lodging and a per-diem.

Center for Environmental Planning and Technology University (CEPT), Ahmedabad, India
The UCLA Department of Urban Planning has an agreement with CEPT, a premier Indian planning program located in Ahmedabad, India, to establish contact and collaboration among faculty, staff, and students and explore joint research programs and educational and research exchanges. Under this agreement, four to five urban planning students work as summer interns and participate in hands-on projects at India’s leading architecture and urban planning university. Students receive lodging and/or a per-diem.

Institute d’amenagement et d’urbanisme de la region d’ile-de-France (IAURF)
The IAURF sends up to one fellow per year for a three month research visit. Each fellow proposes a detailed plan of study and works with a faculty sponsor. While based at UCLA each fellow develops professional contacts and may travel to other cities in the region to conduct research and personal interviews relevant to their studies. The fellow also travels in the U.S. for field study of about four weeks.

Visitors’ Privileges

The Department of Urban Planning will provide visitors with a workspace (if available), a computer account and access to the Luskin School of Public Affairs computer network and e-mail system, access to the University libraries and the services of the UCLA Community Housing Office for assistance in locating housing in Los Angeles. Another good short-term housing option is the Hillside Residence Hall, which is located very close to our building.

Visitors are invited to participate in departmental lectures, seminars and other activities. Unfortunately we are not able to provide computers.

How to Pay Fees

After you have been officially invited and have accepted our invitation we request that you pay your Department of Urban Planning Visiting Scholar or Visiting Graduate Researcher fees prior to your arrival at UCLA. There are two ways to pay the fees:

Wire transfer
UCLA’s bank information is as follows:
Bank of America
Global Client Services
CA4-701-10-57
Building A, 10th Floor
1655 Grant Street
Concord, CA 94520
ABA Routing No.: 026009593
Bank Account Name: UC Regents
Bank Account Number: 14996-50103
Swift Code (for international transfers): BOFAUS3N

In addition to the banking information, and to ensure that the money is credited to the correct UCLA department, it is necessary to provide your bank with the following addendum information:

  • The UCLA department name to which the funds are to be credited (Luskin School of Public Affairs)
  • The name and phone number of the person in the Department to contact. (Rowena Barlow – 310.206-7571)
  • The name of the agency that is remitting payment.
  • Purpose of the Electronic Fund Transfer and any identifying numbers (invoice, student ID, Medical Record, etc.)

Paper check in USD made payable to “UC Regents” and mailed to:
Robin McCallum
Department of Urban Planning
School of Public Affairs
3250 School of Public Affairs Building
UCLA
Los Angeles, CA 90095-1656