Forms

Departmental Response Times:

Your dedicated staff will respond within 48 hours from the time they receive your request.

UCLA Purchasing Response Times (Orders & Non-Travel Reimbursements):

It generally takes UCLA Purchasing 6-8 weeks to process payments on all orders and reimbursements.  Please plan events and notify your vendors well in advance to avoid penalties or disallowances. 

Contracts, Grants, and Cooperative Agreements

• Roles and Responsibilities for Research Administration
• Proposal Checklist
• Budget Justification Template
• 3 Year Budget Template
• 5 Year Budget Template
• NIH Percent Time Effort Months

Affiliated Agreements (with hospitals, governmental agencies, community groups, etc.)

• Definition of Affiliated Agreement – UCLA Policy 970
• Luskin School of Public Affairs Dean – Authorization from the Chancellor

Gift Administration – Foundation and Regental

• EA Department –  Gift Administration 101 PowerPoint
• EA Department – Cheat Sheet (processing gift checks)
• EA Department – Policy 345 (STIP)

Entertainment & Travel

• Entertainment and Travel Reimbursement Form

Vendor Orders & Non-Travel Reimbursement

• Order Form
• Non-Travel Reimbursement Form
• Guest Speaker and Honorarium Form
• Sole Source Justification/Source Selection & Price Reasonableness

Other

• UCPATH CUSTOMER SUPPORT (NEW)
• Sponsorships – Required Documents for UCLA AP
• Sponsorship Form
• Fellowship Award Payment Request
• Sponsorship – #1 Request to Use the University’s Name, Abbreviation or Unofficial Seal
• Sponsorship – #2 Sample Sponsorship Letter
• Luskin Deposit Form (Internal Use Only)
• Undergrad Transmittal Form
  • Award is to come from a 76xxxx account
  • You must provide a letter to support stipend payment to the Financial Aid Office
  • Instructions for Ungrad Transmittal Form