Departmental Response Times:
Your dedicated fully-remote staff will respond within 48 hours from the time they receive your request.
UCLA Purchasing Response Times (Orders & Non-Travel Reimbursements):
It generally takes UCLA Purchasing 8-12 weeks to process payments on all orders and reimbursements. Please plan events and notify your vendors well in advance to avoid penalties or disallowances.
Contracts, Grants, and Cooperative Agreements
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- Roles and Responsibilities for Research Administration
- Proposal Checklist
- Budget Justification Template
- 1-Year Detailed Budget Template
- 5-Year Detailed Budget
- LSPA Budget Campus Fee Assessments
- NIH Percent Time Effort Months
- Outgoing Subaward and MCA Forms
- Subcontract Checklist
- Independent_Contractor_10.21.24
- UCLA-IRM-Waiver-of-UC-Insurance-Requirement
- RAS – Request for Advance Spending (OCGA)
Affiliated Agreements (with hospitals, governmental agencies, community groups, etc.)
- Definition of Affiliated Agreement – UCLA Policy 970
- Luskin School of Public Affairs Dean – Authorization from the Chancellor
Gift Administration – Foundation and Regental
Entertainment & Travel
- BFS Entertainment Worksheet (03/2024)
- Luskin Travel Entertainment Reimbursement Form-FINAL (October 2024)
- Required Documentation for Travel Reimbursements (October 2024)
- Travel Advance Request Template May 2023
- UCLA Travel Advance Form May 2023
- Travel Voucher May 2023
- Missing Receipt Affidavit May 2023
Vendor Orders & Non-Travel Reimbursement
- Check Request- USE FOR HONORARIUM
- Changes to Software Purchases, rev. Feb. 2, 2023
- LSPA-ORDER-FORM-v10.3.24
- Non-Travel Reimbursement Form
- Guest Speaker and Honorarium Form
- Sole Source Justification/Source Selection & Price Reasonableness
- Updated Foreign Wire Transfer v. 2020
- Subcontract Closeout Process and Certification 2024
OTHER
- LSPA Gift Card Request Form 01.24.23
- Gift Card and Cash Disbursement: Ask Your Fund Manager for the latest form
- UCPATH CUSTOMER SUPPORT
- Sponsorships-Required Documents to UCLA AP 10.4.24
- Sponsorship Form 10.4.24
- Sponsorship – #1 Request to Use the University’s Name, Abbreviation or Unofficial Seal
- Sponsorship – #2 Sample Sponsorship Letter
- Graduate Fellowship Award Transmittal Form
- Undergraduate Financial Aid Award Transmittal
- Luskin Deposit Form (Internal Use Only)
INTERNAL USE ONLY
