Departmental Response Times:
Your dedicated fully-remote staff will respond within 48 hours from the time they receive your request.
UCLA Purchasing Response Times (Orders & Non-Travel Reimbursements):
It generally takes UCLA Purchasing 8-12 weeks to process payments on all orders and reimbursements. Please plan events and notify your vendors well in advance to avoid penalties or disallowances.
Contracts, Grants, and Cooperative Agreements
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- Roles and Responsibilities for Research Administration
- Proposal Checklist
- Budget Justification Template
- 1-Year Detailed Budget Template
- 5-Year Detailed Budget
- NIH Percent Time Effort Months
- Steps to set up an outgoing subcontract, amend a subcontract, and close-out a subcontract
- RAS – Request for Advance Spending (OCGA)
Affiliated Agreements (with hospitals, governmental agencies, community groups, etc.)
- Definition of Affiliated Agreement – UCLA Policy 970
- Luskin School of Public Affairs Dean – Authorization from the Chancellor
Gift Administration – Foundation and Regental
Entertainment & Travel
- Luskin Travel Entertainment Reimbursement Form-FINAL 03.07.23
- Required Documentation for Travel Reimbursements (May 2023)
- Travel Advance Request Template May 2023
- UCLA Travel Advance Form May 2023
- Travel Voucher May 2023
- Missing Receipt Affidavit May 2023
Vendor Orders & Non-Travel Reimbursement
- Changes to Software Purchases, rev. Feb. 2, 2023
- LSPA ORDER FORM v05.10.23
- Non-Travel Reimbursement Form
- Guest Speaker and Honorarium Form
- Sole Source Justification/Source Selection & Price Reasonableness
- Updated Foreign Wire Transfer v. 2020
- Subcontract Closeout Certification v. Feb 2022
- Releasing Encumbrances & Memo Liens v. Feb 2022
Other
- LSPA Gift Card Request Form 01.24.23
- Gift Card and Cash Disbursement: Ask Your Fund Manager for the latest form
- UCPATH CUSTOMER SUPPORT
- Sponsorships – Required Documents for UCLA AP
- Sponsorship Form
- Sponsorship – #1 Request to Use the University’s Name, Abbreviation or Unofficial Seal
- Sponsorship – #2 Sample Sponsorship Letter
- Graduate Fellowship Award Transmittal Form
- Undergraduate Financial Aid Award Transmittal
- Luskin Deposit Form (Internal Use Only)
- Summer Ninth Breakdown Template
- EFM Fund Table Attributes
